NYCSEF will be running a new online registration system in November. Until then the 2017 NYCSEF Application forms, rules and guidelines are available for download. The deadline to submit the NYCSEF application is Wednesday, December 14, 2016.
Breakdown of all forms
REQUIRED FORMS FOR ALL PROJECTS:
NYCSEF Signature Page| Acknowledgment of Participation from student, parent/guardian, teacher, and principal.
Student & Project Information| Template for basic student information and project outline/information
Team Information| Template for team member information FOR TEAM PROJECTS
Checklist for Adult Sponsor Form 1| To be completed by the Adult Sponsor in collaboration with the student researcher.
Student Checklist 1A| Basic student checklist
NYCSEF Project Summary| Required before you begin your experimentation
Abstract | To be completed after your experimentation
Approval Form 1B | Basic approval required for each student, including team members
Remember you must also write a Research Paper for submission with your application. Refer to pg. 4 in the NYCSEF Rules and Guidelines for more information.
SUPPLEMENTAL FORMS THAT MAY BE REQUIRED FOR YOUR PROJECT:
Regulated Research Institutional/Industrial Setting Form (1C)| Required for any research conducted at a regulated research institution or work site other than home, school or field. To be completed after experimentation.
Qualified Scientist Form (2)| May be required for research involving human subjects, vertebrate animals, potentially hazardous biological agents, and DEA-controlled substances. To be completed before experimentation.
Risk Assessment Form (3) | Required for projects using hazardous chemicals, activities or devices and microorganisms exempt from pre-approval. To be completed before experimentation.
Human Participants Form (4)| Required for research involving human participants. IRB approval required before experimentation.
Vertebrate Animal Form (5A) | Required for research involving vertebrate animals that is conducted in a school/home/field. SRC approval required before experimentation.
Vertebrate Animal Form (5B) | Required for research involving vertebrate animals that is conducted at a Regulated Research Institution. IACUC approval from the research institution required before experimentation.
Potentially Hazardous Biological Form (6A) | Required for research involving microorganisms, rDNA, fresh/frozen tissue (including primary cell lines, human and other primate established cell lines and tissue cultures), blood, blood products and body fluids. SRC/IACUC/IBC approval required before experimentation.
Human and Vertebrate Tissue Form (6B) | For research involving fresh/frozen tissue, blood, blood products and body fluids. Must also complete PHBA Form (6A).
Continuation Form (7)| Required for projects that are a continuation in the same field of study as a previous project.
IMPORTANT – Application Updates for 2016-2017
- New Category: Research in Development – In an effort to encourage the efforts of students new to research, the NYCSEF Scientific Review Committee will invite a limited number of NYCSEF applicants whose projects show great promise but are not competition-ready to join the fair under this new category. Students may NOT apply to the Research in Development category. Upon review of the projects, the SRC will contact the teachers who sponsored project(s) that the committee deemed 1) not competition-ready and 2) promising for future competition, and 3) in need of further development and will ask the teacher to nominate students to present their work in this category (Only a few projects from each school will be represented in this category.) As a RD category participant, all attending students will participate in all aspects of the fair; however when meeting with judges their projects will not evaluated for the competition. RD Judges will provide supportive feedback to help the student further develop his/her/their research so that he/she/they may successfully complete in next year’s fair. In addition, all attendees will be matched with a NYCSEF mentor to receive in person and online mentorship with their project development and application.
- The Research Plan/Project Summary (Part 1) of the former application has been revised to “Project Summary.” In this section, students should now summarize their research and are no longer asked to present a plan of what they expect to achieve when the conduct their experiment. This is now a summary, not a future plan.
- Revision to NYCSEF rules regarding tissue studies of vertebrate animals: Studies including tissue collected from vertebrates must adhere to all vertebrate rules and guidelines as described on page 5, Line1 and pages 12-14. Specifically tissues collected from any of the prohibited areas (e.g. studies that induce toxicity, conditioning with aversive stimuli, vertebrate predator-prey studies, mother-infant separation, induced helplessness, studies of pain, etc.) will fail to qualify for NYCSEF.
- For projects using human participants: An Expedited Review is not an accepted form of IRB for entry into the NYCSEF competition. For incomplete or invalid Human Participants Forms – students will be required to submit a letter from each person associated with the project’s IRB, stating that they have reviewed the project.
- Students may only participate in one ISEF-affiliated fair. NYCSEF is the ISEF affiliated fair for the NYC region, participants do not advance to state and national fairs from NYCSEF but rather advance directly to ISEF if they qualify. Enrollment and participation in other ISEF-affiliated fairs may lead to disqualification from NYCSEF and ineligibility to compete at ISEF. If a student from the NYC region prefers to participate in an ISEF-affiliated fair other than NYCSEF, students may request an exemption by contacting the NYCSEF fair director at firstname.lastname@example.org.
Upcoming Dates & Deadlines
- 14Dec2016 NYCSEF Project Application Due Date
- 05Mar2017 NYCSEF Preliminary Round @ The City College of New York
- 28Mar2017 NYCSEF Finals Round @ The American Museum of Natural History (Tent.)
- 31Mar2017 NYCSEF Awards Ceremony @ The Tribeca Performing Arts Center, Borough of Manhattan Community College
- 14May2017 International Science & Engineering Fair Week May, 14-19 in Los Angeles, CA